Frequently Asked Questions

Does your facility host wedding receptions and dances/ball?

We do not have an in house dance floor and are not equipped to support a wedding or dance/ball.

Can my event be cancelled for any reason?

Though rare and highly unlikely, there are reasons for which a confirmed event can be cancelled. The Director reserves discretion and will try to resolve any issues.     

Are rates negotiable? Do you require a deposit?

The rates for the facility are fixed rates established by the university administration. We do not negotiate rates, but we will help you establish the most cost effective way for you to have your event at our facility. An advance deposit is not required, however, we do require a Texas A&M account number on necessary forms when booking.

What parking lots are we allowed to park in? What are the times we can park in those lots?

All campus visitors need to obtain a visitor parking permit from Transportation Services. Lot 41 is for Bush Library/Museum visitors only. For your guests’ convenience, we ask that you inform Transportation Services if you are hosting an event in our facility. If you have a University permit you can park in lot 43 without penalty.

Where is the Conference Center located?

The Conference Center is located on West campus. The building sits next to the George Bush Presidential Library and Museum and can be accessed through two main entrances. One is located on the south side of the building behind The Day The Wall Came Down sculpture(horse statue). The other is located on the north side of the building facing Kimbrough Blvd.

Do you have internet access in the building?

The facility is equipped with wireless internet access. You do need to have a login/password a Net ID, if you do not have one, login information can be obtained from the department hosting an event through IT services. If you are hosting an event, IT services requires that you give them a 48 hour notice in order to activate accounts. 

Do you allow exhibits/displays within the building?

The facility does not allow Poster Exhibits/Sessions in the Lobby. However, the facility does allow them to be displayed in a banquet space or auditorium.

Can we hang or display decorations within the facility?

Decorations may not be affixed to walls, ceilings, or stairways of the facility. No confetti, glitter or glue may be used. Use of candles or plug-in air fresheners is not permitted inside the facility. Signs, messages or other materials may be posted, displayed, distributed or announced in, on or adjacent to, the facility only in assigned locations and with prior written approval of the Director. Such materials may not be fastened to any part of the facility except in spaces provided for this purpose and may not be permitted to interfere with crowd movement and safety.